Journals should be open access compliant
The intention is to provide open access for all journals that are published in FIU's Digital Commons. Priority support will be given for journals that are open access immediately upon publication and follow peer-review procedures. The library staff will work with departments that seek to have a subscription-based journal on a case by case basis.
Journals should be considered ongoing in nature
We want to ensure the sustainability of all journals thus all requests must include one member of the editorial team that will be considered the managing editor. For student journals, a faculty member is required to sit on the editorial board.
All requests to start a journal must be accompanied by a completed request form which includes:
- proposed name for the journal
- description of the journal including the aims and scope
- frequency of publication
- name of the faculty member or staff member who is initiating the request and who will serve as the managing editor
Peer reviewed journals should have an editorial board
An editorial board should be designated to serve as the body overseeing the editorial policies, and to manage the peer review procedures. If the editorial board is comprised of students, at least one faculty member must be on the editorial board to help ensure continuity. The editorial board members will be posted on the journal information page. We encourage composition of boards that include faculty, staff, and students.
Digital Commons publishing platform is recommended
We encourage and strongly recommend the full use of the publishing features available in the Digital Commons to produce new journals. Library staff will work with faculty, students, and staff for appropriate training in using all the features for electronic publishing. The review, editing, and speed of publication are greatly enhanced by using these features.
Authors retain their copyright
All authors of individual articles retain their copyright to the works submitted; however, all submissions become a permanent part of the Digital Commons collections. We cannot honor requests to remove or suppress content, unless it is for reasons of copyright infringement or other intellectual property violation. All authors must sign an agreement form prior to publication.
Advertising and promotion is the responsibility of the publishing department
Publishing entities are responsible for the advertising and promotion of their journal.
Approval of requests
All requests will be reviewed by the Digital Commons Coordinator. In order to allow sufficient time, please submit requests at least two months prior to requesting the start of a journal.
Upon approval, the library staff will:
Discontinuation of a Journal
If no new content or issues are produced for two consecutive years, the journal will be considered to have “ceased publication.” The Digital Commons Coordinator will contact the department chair/head of the department and confirm that the journal is no longer being published and appropriate notices will be placed in the Digital Commons and in the catalog record.